✨ OFFICIAL WEDDING & EVENT BAR SHOPPING GUIDE

BarStock Master Shopping Checklist & Return Guide

Event Profile: 120 Guests • 5.0 Hours Duration • Focus: Paloma Margarita

Total Drinks Needed

660

99.4% Zero Shortage

DIY Direct Total

$1,732

Direct Retail Estimate

Net Money Saved

$3,608

vs. Venue $5,340 ($44.5/guest average)

Returnable Refund

$260

Unopened Case Buyback

📊 Beverage Category Distribution & Consumption Ratio

🍷 Wine: 45% (~297 drinks) 🍺 Beer: 30% (~198 cans) 🍸 Cocktails: 25% (~165 drinks)

Wine 45%

Beer 30%

Cocktails 25%

🥂 Caterer Quote Benchmark: $5,340 ($44.5/guest average) | Net Direct DIY Savings: $3,608

📋 Client Input Specifications & Parameters

GUESTS

120 Adults

21+ Drinking Guests

EVENT DURATION

5 Hours

Total Bar Runtime

BAR SERVICE

Full Bar (Spirits, Wine & Beer)

Bar Category

BEVERAGE FOCUS

Paloma Margarita

Curated Shopping List

CHAMPAGNE TOAST

Yes (20 Bottles)

Dedicated Pour

CROWD PACE

Standard Wedding (~1.10 dr/hr)

Estimated Drink Flow

Itemized Liquor Store Shopping Checklist

Category	Beverage / Brand Spec	Quantity Needed	Packaging Unit	Est. Cost
Wine	Red Wine (Cabernet Sauvignon / Pinot Noir)	30	750ml bottles	$420
Wine	White Wine (Sauvignon Blanc / Pinot Grigio)	30	750ml bottles	$390
Wine	Sparkling Wine / Prosecco (Toast)	20	750ml bottles	$240
Beer	Crisp / Craft Light Lager	6	cases (24 cans)	$156
Beer	Craft IPA / Seasonal Pale Ale	3	cases (24 cans)	$108
Spirits	100% Agave Blanco Tequila (Espolòn / Casamigos)	7	750ml bottles	$196
Spirits	Premium Vodka (Tito's / Ketel One)	3	750ml bottles	$69
Spirits	Bourbon / Rye Whiskey (Maker's / Bulleit)	1	750ml bottles	$29
Mixers & Essentials	Party Ice Bags (1.5 lbs/guest)	9	20 lb bags	$45
Mixers & Essentials	Club Soda & Seltzer Water	10	2L bottles	$20
Mixers & Essentials	Fresh Bar Citrus (Limes & Lemons)	60	whole fruit	$30

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Dynamic Signature Cocktail Dispenser Batch Formulas

🍹 Signature Spicy Paloma Fresca (Serves ~96 drinks)

Dispenser Setup: 3-Gallon Beverage Dispenser • Pre-Chilled Batch Station

Batch Formula: 8 Bottles (750ml) Blanco Tequila + 6 Gal Ruby Red Grapefruit Juice + 61 oz Fresh Lime Juice + Agave Nectar to taste. Top dispensers with club soda right before toast.

💡 Pro Bartender Tip: Rim 40 glassware pieces with Tajín/Sea Salt in advance. Pre-batch citrus & tequila 24 hours prior in food-safe Cambro containers.

🔒 Recipe & Pro-Tip Unlocked in Complete Dossier

🍹 Artisanal Blackberry Agave Sparkler (Zero-Proof Dispenser, Serves ~42 drinks)

Batch Formula: 2 Gal Pure Blackberry Puree + 48 oz Meyer Lemon Juice + 32 oz Agave Nectar + 3 Cases Sparkling Club Soda. Garnish with fresh rosemary sprigs.

💡 Pro Bartender Tip: Designate a clearly labeled dispenser for non-drinking guests, designated drivers, and youth.

🔒 Locked Formula

🔒 Additional batch dispenser formulas & countermeasures unlocked in complete dossier

Bartender Station Setup & Standard Pour Guide

Station Guideline	Standard Serving Spec	How to Execute
Bar Station Flow & Throughput	2 Dedicated Station(s)	Maintains < 2-minute line queue for 120 guests during initial cocktail hour rush.
Wine Pour Standard Guideline	5.0 oz Measured Pour	Strict 5.0 oz pour standard yields exactly 5.0 full servings per 750ml bottle. Pre-mark glassware pour line.
Spirits Jigger Specification	1.5 oz Standard Measure	Enforces 16.9 cocktails per 750ml bottle, eliminating free-pour overconsumption and saving 4-6 liquor bottles.
Rapid Chilling Timetable	3.5 Hours Pre-Event Ice	Submerge white wine and beer in 50/50 ice-water slurry 3.5 hours prior. Chill sparkling wine to 42°F to prevent cork foaming.

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Morning-After Buyback & Return Worksheet

Inventory Asset	Estimated Return Recovery	Eligibility & Condition Rule
Unopened Wine Cases Refund Target	~4 Cases (~$864 Cash Back)	Total Wine & Costco accept returns on unopened, clean bottles in original cardboard cases with receipt.
Craft Beer & Hard Seltzer Packs	100% Unbroken Sealed Cases	Only unbroken 24-can or 12-pack cases with clean barcodes can be refunded. Do not ice cases until needed.
Return Proof & Window Deadline	Original Receipt + 14-Day Limit	Retain physical printed receipts. Assign a designated return coordinator within 14 days of event.

🔒 +2 additional line items unlocked in complete dossier

Retailer Return & Buyback Playbook (Get 100% Refunds on Leftovers)

Store / Retailer	Return Policy & Regulations	Actionable Return Tactic
Total Wine & More	Accepts returns of unopened, resellable wine cases, spirits bottles, and beer packages with original receipt (valid in CA, TX, FL, WA, NY, etc.).	Tactic: Keep all wine bottles in their original cardboard boxes.
Costco Wholesale	Legendary return policy allows unopened alcohol returns in multiple states (e.g. CA, IL, AZ). Must retain original receipt.	Tactic: You do not need a membership to buy alcohol at Costco in CA, NY, TX, and other states due to state blue laws.
BevMo!	Accepts returns on unopened wine and spirits with receipt within 30 days.	Tactic: Sign up for ClubBev before purchasing for volume discount pricing.

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Logistics, Ice, Glassware & Bartender Ratios

✓

Total Ice Allocation: 180 lbs total. Dedicate 107 lbs for chilling tubs and 72 lbs for drink service.

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Glassware Recommendation: 204 total glasses (108 wine/all-purpose, 96 rocks/highball) to cover abandoned drinks on tables.

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Bar Station Staffing: 2 Bartender(s) recommended to ensure lines never exceed 2 minutes.

🔒 Staffing & logistics ratios unlocked in complete dossier

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